196 Contractor Cost Data Reporting
196 Contractor Cost Data Reporting
Function Group PK
This Draft Standard for Trial Use contains the format and establishes the data contents of the Contractor Cost Data Reporting Transaction Set (196) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to support contractor cost reporting requirements for actual costs and estimates at completion associated with major research and development (R&D) and production contracts or programs. This includes nonrecurring and recurring costs by work breakdown structure elements summarizing all activities on a contract or proposal; non recurring and recurring functional cost or hour categories for selected work breakdown structure elements; progress curve (learning curve) information detailing unit or average lot data by functional cost or hour categories; and summary contractor business base information such as indirect expenses, rates, and resources. This information can be used to evaluate contractor proposals, make cost projections of a given program, develop historical data bases to develop statistical techniques, and make independent cost analysis of new acquisitions. This transaction set can be used to convey proposed, initial, progress, updated, or final (end of contract) cost information.
Position
Segment
Name
Max Use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Contractor Cost Data ReportingMandatory
Max 1
To indicate the beginning of the contractor cost data reports and transmit identifying numbers, descriptions, action codes, program and contract type, funding identification, and security level
030
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
040
Reference IdentificationOptional
Max >1
To specify identifying information
N1Loop
Mandatory
Repeat >1
060
NameMandatory
Max 1
To identify a party by type of organization, name, and code
070
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
080
Address InformationOptional
Max 2
To specify the location of the named party
090
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
G61Loop
Optional
Repeat >1
100
ContactMandatory
Max 1
To identify a person or office to whom communications should be directed
110
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
Position
Segment
Name
Max Use
HLLoop
Mandatory
Repeat >1
010
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
020
Contractor Report TypeOptional
Max 1
To identify the contractor report type, type of units reported, status information, and related reporting details
030
Breakdown Structure DescriptionOptional
Max 1
To define discrete line items within industry or government reports
040
Cost Line ItemOptional
Max 1
To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference
050
CalendarOptional
Max 1
To identify the calendar and working shift details for the plan or schedule
060
Reference IdentificationOptional
Max >1
To specify identifying information
070
Monetary AmountOptional
Max >1
To indicate the total monetary amount
080
QuantityOptional
Max >1
To specify quantity information
090
Rate Amounts or PercentsOptional
Max >1
To identify rate amounts or percents for a specific cost or other line item
100
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
110
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
120
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
130
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
140
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
PDLoop
Optional
Repeat >1
150
Pricing DataMandatory
Max 1
To describe the pricing basic input detail
160
Reference IdentificationOptional
Max >1
To specify identifying information
170
Pricing Data DetailOptional
Max >1
To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission
180
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)