This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment and Billing Notice Transaction Set (857) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides the recipient of a shipment with data for both receipt planning and payment generation.
EDI and telecommunications technologies suggest efficiencies in the way business data is processed. For example, the sender of a shipment may send the recipient's receiving function a Ship Notice/Manifest (856), and the payables function an Invoice (810), even though the contents of these two documents may be largely redundant. In certain business environments, the Shipment and Billing Notice permits the consolidation of these two documents into one.
Specifically, this transaction set is appropriate where the shipment data, when it includes terms and item prices, can be used both to plan receipts and to generate payment. In this environment, the exact prices for the items shipped may not be known in advance by both parties. This transaction set is not appropriate in so-called Evaluated Receipts Settlement (ERS) environments, in which the exact prices for the items shipped have been agreed upon by, and are known to, both parties in advance.
This transaction set is not to be used to replace the Ship Notice/Manifest (856) or Invoice (810) individually, but only to replace both, together. For example, do not use this transaction set in place of a Ship Notice/Manifest while continuing to send either paper or electronic invoice.
To indicate the start of a transaction set and to assign a control number
To define the business hierarchical structure of the transaction set and identify the business application purpose and reference data, i.e., number, date, and time
To identify dependencies among and the content of hierarchically related groups of data segments
To provide totals relating to the shipment
To specify the transportation details relative to commodity, weight, and quantity
To specify transportation details relating to the equipment used by the carrier
To specify transportation special handling requirements, or hazardous materials information, or both
To specify the carrier and sequence of routing and provide transit time information
To specify transportation instructions relating to shipment
To specify pertinent dates and times
To transmit identifying information as specified by the Reference Identification Qualifier
To identify a person or office to whom administrative communications should be directed
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
To identify a party by type of organization, name, and code
To specify additional names or those longer than 35 characters in length
To specify the location of the named party
To specify the geographic place of the named party
To transmit standard code list identification information
Code to transmit standard industry codes
To specify the total invoice discounts and amounts
To provide reference to a specific purchase order
To transmit identifying information as specified by the Reference Identification Qualifier
To specify pertinent dates and times
To specify terms of sale
To specify tax information
To specify line-item detail relative to shipment
To specify summary details of total items shipped in terms of quantity, weight, and volume
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
To specify tax information
To identify a party by type of organization, name, and code
To specify additional names or those longer than 35 characters in length
To specify the location of the named party
To specify the geographic place of the named party
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
To specify the detailed accounting data
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
To specify line-item detail relative to shipment
To indicate identifying marks and numbers for shipping containers
To reference a line number in a transaction set
To transmit identifying information as specified by the Reference Identification Qualifier
To specify line-item detail relative to shipment
To specify the physical qualities, packaging, weights, and dimensions relating to the item
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
To describe marking, packaging, loading, and unloading requirements
To indicate identifying marks and numbers for shipping containers
To specify the basic and most frequently used line item data for the invoice and related transactions
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
To specify the physical qualities, packaging, weights, and dimensions relating to the item
To specify transportation special handling requirements, or hazardous materials information, or both
To identify a commodity or a group of commodities or a tariff page commodity
To specify tax information
To specify pricing information
To transmit identifying information as specified by the Reference Identification Qualifier
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
To specify pertinent dates and times
To specify terms of sale
To describe a product or process in coded or free-form format
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
To specify product subline detail item data
To describe a product or process in coded or free-form format
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
To specify tax information
To transmit standard code list identification information
Code to transmit standard industry codes
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
To specify the detailed accounting data
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
