861 Receiving Advice
Function Group RC
This standard provides the format and establishes the data contents of a receiving advice transaction set. The receiving advice transaction set provides for customary and established business and industry practice relative to the notification of receipt of goods and services.
Position
Segment
Name
Max Use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Receiving AdviceMandatory
Max 1
To indicate the beginning of a receiving advice transaction set and to transmit an identifying number and date.
030
Note/Special InstructionF
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
040
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference NumbersOptional
Max 12
To specify identifying numbers.
060
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
070
Date/Time ReferenceMandatory
Max 10
To specify pertinent dates and times
080
Purchase Order ReferenceOptional
Max 25
To provide reference to a specific purchase order
090
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight and quantity.
100
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier, sequence of routing and to provide transit time information
110
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier.
120
Carrier Details (Special Handling/Hazardous Materials)Optional
Max 5
To specify transportation special handling requirements and hazardous materials information
N1Loop
Optional
Repeat 200
130
NameMandatory
Max 1
To identify a party by type of organization, name and code
140
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
150
Address InformationOptional
Max 2
To specify the location of the named party
160
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
170
Reference NumbersOptional
Max 100
To specify identifying numbers.
180
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
190
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
Position
Segment
Name
Max Use
RCDLoop
Optional
Repeat 200000
010
Receiving ConditionsMandatory
Max 1
To report receiving conditions and specify contested quantities
020
Item Detail (Shipment)Optional
Max 1
To specify line item detail relative to shipment
030
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
040
Item IdentificationOptional
Max 100
To specify basic item identification data.
050
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
SLNLoop
Optional
Repeat 100
060
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
070
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
080
Item Physical DetailsOptional
Max 100
To specify the physical qualities, packaging, weights and dimensions relating to the item.
090
Reference NumbersOptional
Max 12
To specify identifying numbers.
100
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
110
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
120
Purchase Order ReferenceOptional
Max 25
To provide reference to a specific purchase order
130
MeasurementsOptional
Max 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
140
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
N1Loop
Optional
Repeat 200
150
NameMandatory
Max 1
To identify a party by type of organization, name and code
160
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
170
Address InformationOptional
Max 2
To specify the location of the named party
180
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
190
Reference NumbersOptional
Max 100
To specify identifying numbers.
200
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
210
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
220
Carrier Details (Quantity and Weight)Optional
Max 20
To specify the transportation details relative to commodity, weight and quantity.
230
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier, sequence of routing and to provide transit time information
240
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier.
250
Carrier Details (Special Handling/Hazardous Materials)Optional
Max 5
To specify transportation special handling requirements and hazardous materials information
260
Allowance, Charge or ServiceOptional
Max 10
To specify allowances, charges or services
270
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
Position
Segment
Name
Max Use
010
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).