This Draft Standard for Trial Use contains the format and establishes the data contents of a Student Educational Record (Transcript) Transaction Set (130) for use within the context of an Electronic Data Interchange (EDI) environment. The student transcript is used by schools and school districts and by post-secondary educational institutions to transmit current and historical records of educational accomplishments and other significant information for students enrolled at the sending schools and institutions.
The transcript may be sent to other educational institutions, to other agencies, or to prospective or current employers.
When a student transfers from one educational institution to another, it is essential that the student's prior educational record be made available to the institution to which the student wishes to transfer. For students in Pre-Kindergarten through Grade 12, prompt records transfer will assist receiving schools in making an appropriate initial educational placement of student. It is important that this information be available on a timely basis. In some cases for post-secondary students, it is this record which determines whether the student will be accepted at the receiving institution. In all cases, it is important to know what course work the student has already completed so that the student may be properly placed in courses and educational programs at the next institution.
When a student seeks employment or wishes to inform another agency of the student's academic accomplishments, the student transcript may be sent to a prospective employer, branch of the military, or another government agency.
The student transcript contains personal history and identifying information about the student, the current academic status, dates of attendance, courses completed with grades earned, degrees and diplomas awarded, health information (Pre-Kindergarten through Grade 12 only), and testing information.
To indicate the start of a transaction set and to assign a control number
To indicate the beginning of a transaction set.
To indicate the type of educational record being requested or being sent and to specify conditions under which it is being requested or was sent
To specify identifying numbers.
To supply demographic information
To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student
To provide the receiving educational institution or agency information concerning the student's previous postsecondary education experience
To transmit information in a free-form format, if necessary, for comment or special instruction
To identify a party by type of organization, name and code
To specify additional names or those longer than 35 characters in length
To specify the location of the named party
To specify the geographic place of the named party
To identify a person or office to whom administrative communications should be directed
To provide identification of an individual or entity
To sequence individual name components for maximum specificity
To specify the location of the named party
To specify the geographic place of the named party
To specify identifying numbers.
To transmit information in a free-form format, if necessary, for comment or special instruction
To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation
To provide information concerning the student's entry and withdrawal from the sending school or school district or from prior schools or school districts
To identify a party by type of organization, name and code
To specify the location of the named party
To specify the geographic place of the named party
To provide information about national, regional, state, or local tests that the student has taken
To provide information about subtests that the student has taken
To provide scores on tests that the student has taken
To transmit information in a free-form format, if necessary, for comment or special instruction
To provide summary information for an academic session, a postsecondardary degree or for the entire student academic record
To transmit information in a free-form format, if necessary, for comment or special instruction
To reference a line number in a transaction set.
To provide the receiving school district with information about health screening activities
To provide the receiving school district or postsecondary institution with a notice of the immunization status of the student
To provide the receiving district with notice of the student's health condition status
To identify a person or office to whom administrative communications should be directed
To specify the location of the named party
To specify the geographic place of the named party
To provide the receiving school district with information concerning the student's participation in Special Education Programs
To specify any or all of a date, a time, or a time period
To identify a person or office to whom administrative communications should be directed
To specify the location of the named party
To specify the geographic place of the named party
To provide the receiving educational institution or agency information about the student's participation in other programs
To provide the receiving educational institution or agency information about the student's eligibility and participation in selected subject areas within other programs
To provide the receiving educational institution or agency with information about dates relating to the student's participation in other programs not provided in the Special Education Program segment
To identify the particular academic session in which the activity which follows took place
To transmit information in a free-form format, if necessary, for comment or special instruction
To identify a party by type of organization, name and code
To specify the location of the named party
To specify the geographic place of the named party
To provide summary information for an academic session, a postsecondardary degree or for the entire student academic record
To transmit information in a free-form format, if necessary, for comment or special instruction
To provide the receiving institution or organization with information about courses taken and the status of those courses
To specify identifying numbers.
To provide additional information about an academic course pertaining to institution or length of course, if different from that in the session header
To transmit information in a free-form format, if necessary, for comment or special instruction
To identify a party by type of organization, name and code
To specify the geographic place of the named party
To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted
To provide summary information for an academic session, a postsecondardary degree or for the entire student academic record
To provide the receiving instituion or agency information about the field of study associated with the academic awards made to the student whose record is being transmitted
To transmit information in a free-form format, if necessary, for comment or special instruction
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).
