837 Health Care Claim
Function Group HC
This Draft Standard for Trial Use contains the format and establishes the data contents of the Health Care Claim Transaction Set (837) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to submit health care claim billing information, encounter information, or both, from providers of health care services to payers, either directly or via intermediary billers and claims clearinghouses. It can also be used to transmit health care claims and billing payment information between payers with different payment responsibilities where coordination of benefits is required or between payers and regulatory agencies to monitor the rendering, billing, and/or payment of health care services within a specific health care/insurance industry segment. For purposes of this standard, providers of health care products or services may include entities such as physicians, hospitals and other medical facilities or suppliers, dentists, and pharmacies, and entities providing medical information to meet regulatory requirements. The payer refers to a third party entity that pays claims or administers the insurance product or benefit or both. For example, a payer may be an insurance company, health maintenance organization (HMO), preferred provider organization (PPO), government agency (Medicare, Medicaid, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS), etc.) or an entity such as a third party administrator (TPA) or third party organization (TPO) that may be contracted by one of those groups. A regulatory agency is an entity responsible, by law or rule, for administering and monitoring a statutory benefits program or a specific health care/insurance industry segment.
Position
Segment
Name
Max Use
005
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
010
Beginning of Hierarchical TransactionMandatory
Max 1
To define the business hierarchical structure of the transaction set and identify the business application purpose and reference data, i.e., number, date, and time
015
Reference IdentificationOptional
Max 3
To specify identifying information
1000Loop
Optional
Repeat 10
020
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
025
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
030
Address InformationOptional
Max 2
To specify the location of the named party
035
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
040
Reference IdentificationOptional
Max 2
To specify identifying information
045
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
Position
Segment
Name
Max Use
2000Loop
Mandatory
Repeat >1
001
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
003
Provider InformationOptional
Max 1
To specify the identifying characteristics of a provider
005
Subscriber InformationOptional
Max 1
To record information specific to the primary insured and the insurance carrier for that insured
007
Patient InformationOptional
Max 1
To supply patient information
009
Date or Time or PeriodOptional
Max 5
To specify any or all of a date, a time, or a time period
010
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
2010Loop
Optional
Repeat 10
015
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
020
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
025
Address InformationOptional
Max 2
To specify the location of the named party
030
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
032
Demographic InformationOptional
Max 1
To supply demographic information
035
Reference IdentificationOptional
Max 20
To specify identifying information
040
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
2300Loop
Optional
Repeat 100
130
Health ClaimMandatory
Max 1
To specify basic data about the claim
135
Date or Time or PeriodOptional
Max 150
To specify any or all of a date, a time, or a time period
140
Claim CodesOptional
Max 1
To supply information specific to hospital claims
145
Orthodontic InformationOptional
Max 1
To supply orthodontic information
150
Tooth SummaryOptional
Max 35
To specify the status of individual teeth
155
PaperworkOptional
Max 10
To identify the type and transmission of paperwork or supporting information
160
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
165
Disability InformationOptional
Max 1
To supply disability information
170
Peer Review Organization or Utilization ReviewOptional
Max 1
To specify the results of the utilization review
175
Monetary AmountOptional
Max 40
To indicate the total monetary amount
180
Reference IdentificationOptional
Max 30
To specify identifying information
185
File InformationOptional
Max 10
To transmit a fixed-format record or matrix contents
190
Note/Special InstructionOptional
Max 20
To transmit information in a free-form format, if necessary, for comment or special instruction
195
Ambulance CertificationOptional
Max 1
To supply information related to the ambulance service rendered to a patient
200
Chiropractic CertificationOptional
Max 1
To supply information related to the chiropractic service rendered to a patient
205
Durable Medical Equipment CertificationOptional
Max 1
To supply information regarding a physician's certification for durable medical equipment
210
Enteral or Parenteral Therapy CertificationOptional
Max 3
To supply information regarding certification of medical necessity for enteral or parenteral nutrition therapy
215
Oxygen Therapy CertificationOptional
Max 1
To supply information regarding certification of medical necessity for home oxygen therapy
216
Home Health Care CertificationOptional
Max 1
To supply information related to the certification of a home health care patient
219
Pacemaker CertificationOptional
Max 1
To supply information related to Pacemaker registry
220
Conditions IndicatorOptional
Max 100
To supply information on conditions
231
Health Care Information CodesOptional
Max 25
To supply information related to the delivery of health care
240
QuantityOptional
Max 10
To specify quantity information
241
Health Care PricingOptional
Max 1
To specify pricing or repricing information about a health care claim or line item
2305Loop
Optional
Repeat 6
242
Home Health Treatment Plan CertificationMandatory
Max 1
To supply information related to the home health care plan of treatment and services
243
Health Care Services DeliveryOptional
Max 12
To specify the delivery pattern of health care services
2310Loop
Optional
Repeat 9
250
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
255
Provider InformationOptional
Max 1
To specify the identifying characteristics of a provider
260
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
265
Address InformationOptional
Max 2
To specify the location of the named party
270
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
271
Reference IdentificationOptional
Max 20
To specify identifying information
275
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
2320Loop
Optional
Repeat 10
290
Subscriber InformationMandatory
Max 1
To record information specific to the primary insured and the insurance carrier for that insured
295
Claims AdjustmentOptional
Max 1
To supply adjustment reason codes and amounts as needed for an entire claim or for a particular service within the claim being paid
300
Monetary AmountOptional
Max 15
To indicate the total monetary amount
305
Demographic InformationOptional
Max 1
To supply demographic information
310
Other Health Insurance InformationOptional
Max 1
To specify information associated with other health insurance coverage
315
Medicare Inpatient AdjudicationOptional
Max 1
To provide claim-level data related to the adjudication of Medicare inpatient claims
320
Medicare Outpatient AdjudicationOptional
Max 1
To convey claim-level data related to the adjudication of Medicare claims not related to an inpatient setting
2330Loop
Optional
Repeat 10
325
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
330
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
332
Address InformationOptional
Max 2
To specify the location of the named party
340
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
345
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
350
Date or Time or PeriodOptional
Max 9
To specify any or all of a date, a time, or a time period
355
Reference IdentificationOptional
Max 3
To specify identifying information
2400Loop
Optional
Repeat >1
365
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
370
Professional ServiceOptional
Max 1
To specify the claim service detail for a Health Care professional
375
Institutional ServiceOptional
Max 1
To specify the claim service detail for a Health Care institution
380
Dental ServiceOptional
Max 1
To specify the claim service detail for dental work
382
Tooth IdentificationOptional
Max 32
To identify a tooth by number and, if applicable, one or more tooth surfaces
385
Drug ServiceOptional
Max 1
To specify the claim service detail for prescription drugs
400
Durable Medical Equipment ServiceOptional
Max 1
To specify the claim service detail for durable medical equipment
405
Anesthesia ServiceOptional
Max 1
To specify the claim service detail for anesthesia
410
Drug AdjudicationOptional
Max 1
To specify the claim service detail for drug services that have been adjudicated
415
Health Care Information CodesOptional
Max 25
To supply information related to the delivery of health care
420
PaperworkOptional
Max 10
To identify the type and transmission of paperwork or supporting information
425
Ambulance CertificationOptional
Max 1
To supply information related to the ambulance service rendered to a patient
430
Chiropractic CertificationOptional
Max 5
To supply information related to the chiropractic service rendered to a patient
435
Durable Medical Equipment CertificationOptional
Max 1
To supply information regarding a physician's certification for durable medical equipment
440
Enteral or Parenteral Therapy CertificationOptional
Max 3
To supply information regarding certification of medical necessity for enteral or parenteral nutrition therapy
445
Oxygen Therapy CertificationOptional
Max 1
To supply information regarding certification of medical necessity for home oxygen therapy
450
Conditions IndicatorOptional
Max 3
To supply information on conditions
455
Date or Time or PeriodOptional
Max 15
To specify any or all of a date, a time, or a time period
460
QuantityOptional
Max 5
To specify quantity information
462
MeasurementsOptional
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
465
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
470
Reference IdentificationOptional
Max 30
To specify identifying information
475
Monetary AmountOptional
Max 15
To indicate the total monetary amount
480
File InformationOptional
Max 10
To transmit a fixed-format record or matrix contents
485
Note/Special InstructionOptional
Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
490
Purchase ServiceOptional
Max 1
To specify the information about services that are purchased
492
Health Care PricingOptional
Max 1
To specify pricing or repricing information about a health care claim or line item
2410Loop
Optional
Repeat 10
493
Item IdentificationMandatory
Max 1
To specify basic item identification data
494
Pricing InformationOptional
Max 1
To specify pricing information
2420Loop
Optional
Repeat 10
500
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
505
Provider InformationOptional
Max 1
To specify the identifying characteristics of a provider
510
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
514
Address InformationOptional
Max 2
To specify the location of the named party
520
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
525
Reference IdentificationOptional
Max 20
To specify identifying information
530
Administrative Communications ContactOptional
Max 2
To identify a person or office to whom administrative communications should be directed
2430Loop
Optional
Repeat >1
540
Service Line AdjudicationMandatory
Max 1
To convey service line adjudication information for coordination of benefits between the initial payers of a health care claim and all subsequent payers
545
Claims AdjustmentOptional
Max 99
To supply adjustment reason codes and amounts as needed for an entire claim or for a particular service within the claim being paid
550
Date or Time or PeriodOptional
Max 9
To specify any or all of a date, a time, or a time period
555
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)